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If you are a small business, freelancer, entrepreneur or a start-up organization, you might have wondered about renting an office but very often, a physical workplace may not always be financially feasible or the best fit for your business! You, however, want your business to have a very professional vibe and here is where virtual office space comes in – You can work from home or any nearby local café and still set up a professional outlook for your business with the help of virtual office spaces.
It is the advanced technology that has made the virtual office space a reality. Renting virtual office space has been increasingly becoming popular among start-up organizations and small scale businesses for quite a while now. This is primarily because virtual office spaces offer a plethora of benefits within a very nominal budget.
Virtual offices are literally what the name suggests that they would be! When you rent a virtual office, you get a set up that includes various office services like meeting rooms, professional business address along with a phone number and video conferencing capabilities. You are basically renting a selection of services that you can access using your devices and from anywhere you choose to work! Virtual offices have the caliber of giving a very professional image to your business and advanced technology for communication and business development.
What are the benefits of renting a virtual office space?
• It’s affordable – One of the major factors that drive start-up’s and entrepreneurs towards renting a virtual office space over a physical office space is that they are extremely budget friendly. With virtual office space, you get all the amenities of a traditional office setup at an affordable rate.
• Flexibility to relocate or explore – If you are currently not ready to lock a location for your business but still want your business to have that professional outlook, virtual office space may be a great option for you. Renting a virtual office space means that you can work from anywhere without being tied down to a specific area. You can be as flexible with your hours as you like!
• A professional set up for your business – Another factor that drives various small scale businesses and start-ups towards renting a virtual office space is that it offers a very professional outlook for your business! When you rent a virtual office space, you have the option of having an office to conduct meetings with clients versus meeting them in a café, an office address versus your home address, a business phone number versus your mobile number which portrays your business as a very professional service to your clients! All these factors create an impression that your business is stable, well established and you are capable of providing a trustworthy service.
• Greater productivity – You will often find you and your team investing a lot of your valuable time in communicating to and fro from work. This is very commonly seen across metro cities where communication to work is a hassle – The time invested here can be better spent working on your business! Renting a virtual office space makes this possibility a reality – It allows you to save time while giving you all the amenities of a traditional office thereby increasing your productivity.
• Hiring a creative and talented workforce across areas: By renting a virtual office space, you, directly and indirectly, allow your team to work from remote locations. While that may sometimes have negative connotations, the plus side of this aspect is that you are not restricted to hiring from one geographical area. You can hire more talented and experienced members for your team from various areas. Renting an office space also allows you to hire professionals from other countries as well. This means that in spite of your geographical location and constraint, you can still hire talented and creative professionals for your organization.
• Access to a reception team with dedicated services: When you rent a virtual office space, you have the option of your calls being answered by a telephone answering service at a call center. This creates an impression that your business calls are being answered by a professional receptionist. This service not only leaves a professional image of your business on your prospective clients but it also saves your time. Many times vendors might call in to simply pitch in their services and products to you – These calls can be handled by your receptionist through a virtual office. All these activities can be taken care of by your receptionist that will act as your front desk, without you needing to hire a full-time employee.
• Reliable video conferencing and consistent calling services: A video conference that intermittently pauses or a business call that all of a sudden drops constantly leaves a very unprofessional impression of your services on your clients. With virtual office space, you can avoid these problems and opt for uninterrupted communication services that are of consistent and high quality.
Virtual offices’ are a great option for startup’s and small scale businesses because they provide a very professional outlook to your business at a very nominal charge. The charges for your virtual office space are often dependent upon a variety of factors. They may range from the provider you choose to the type and number of services you opt for. These charges are also dependent upon your location. For instance, if you rent virtual office space from a metropolitan city, then the charges may be more as compared to the other cities but many virtual office providers have a flexible payout system. You don’t have to pay upfront! You could either draw a contract with your provider or even choose to pay on a monthly basis.
